One of the changes coming to employment law from 6 April 2020, is that all employees and workers must have a written statement of terms and conditions from day one of starting work. The law sets out some key information which must be included in this written statement, which are set out below.

Previously only employees were entitled to a written statement within their first two months of work and in reality this often didn’t happen at all.

The MUST haves

The written statement can be made up of more than one document, for example an offer letter and employment contract – regardless of how many documents are used, the ‘principal statement’ must contain the following information:

• The business’s name and address
• The employee’s name, job title (or description of work) and start date
• Continuous service date (if applicable)
• Rate and frequency of pay
• Hours of work – be sure to include any overtime or weekend work
• Holiday entitlement (and if that includes public holidays)
• Work location(s) & relocation (if applicable)

The following information must also be included, but might not be covered in the principal statement:

• End date or duration of temporary work
• Notice periods (from employer and employee)
• Collective agreements
• Pensions
• Grievance process (point of contact and appeal process)

Additional Information

The following information doesn’t need to be described in detail, but you must signpost employees to their location:

• Sick pay and procedures
• Disciplinary and dismissal procedures
• Grievance procedures
• Other paid leave (inc. family leave)

Are you prepared?

If you’re unsure if your current documents tick all the right boxes, or if you don’t have any set templates (don’t worry we won’t judge!), contact us for a no obligation chat and we can discuss how we can help you meet the new deadlines in a cost effective and proportional way.

Relevant services include: HR Audit, Your First Hire package and on demand support.